In a construction project teams can be valuable as people are often coming in, changing roles or leaving different work groups. Setting up teams can prevent miscommunication after a change in roles has happened in the project.
Create a team by opening the action menu to the right of the green plus button on the members and teams page reagardless of the tab that is selected.
Teams can also be created from the members and teams content pages respectively:
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When to set up a team?
Catenda teams can be divided in any way you want.
Typically a team is made by each field of study that project participants belong to.
Separate teams might be made for individual work groups either within that field of study or interdisciplinary.
Members can be part of multiple teams so the teams they are part of end up describing the different roles they have in the project.
Teams for topic management
Topics can be requested and assigned to teams making it easy to keep track of what the responsibilities and requests of a team are.
New topics that are created are often first assigned to a team after which a review of open topics for the team is done and topics are further assigned for individual members to follow up.
Teams for topic notifications
Within a topic, a team can also be mentioned to let the whole team know about something.
Access control can be delegated to teams.
This can be used to set up access before users are part of a team.
Then, when the access is ready to be used, the right users can be added to the team.
A good use of this is by setting a team when a member is invited so they get the right access as soon as they become part of the project.
Create a new team
This is what the create a new team page can look like:
Name
Enter the name of the team here.
Team names have to be unique per project.
Role
In the role area the role that members that will be part of this team should have can be configured.
Administrator
If the team gets administrator role, every member of that team will have administrator access regardless of if they as a member are administrator or not.
Administrators have full access to the project with a few exceptions:
- Deleting the project, only project owners can do this.
- Some user-specific views such as private bookmarks, collections, and private library settings.
Member - Default
Members will by default have read and write access to most features, and delete access to their own content.
Members can be further limited by access control rules in different sections of the app, such as documents, topic boards, and more.
Create
When the team is created, the team content page will open.
From there members can be added to the team.