When shared revisions are enabled in a project the approvals page becomes available.
Members that are part of submitter teams for approval workflows in the project can submit an approval request on behalf of a submitter team.
Find submitted approval requests on the approval requests page or in the approvals menu of the right menu of a document.
This is what an approval page can look like for projects that enabled shared revisions after 2 October 2025:
Access required: One of the following regardless of administrator status:
Member of the submitter team that was selected from the list of possible submitter teams for the selected workflow on behalf of which the submitting member submitted the approval request.
Member of a reviewer team that is configured to review one of the steps for the selected workflow in the approval request.
Member of the publisher team that is configured to submit the final approval for the selected workflow in the approval request.
This page contains information about the following topics:
Approval requests can be submitted on the approvals page or any approval request drafts they have previously created can be submitted from their approval draft page.
Projects where shared revisions were enabled before 2 October 2025 will see the legacy approval request page instead.
It is only possible to create a project based on a template project legacy validation workflow is enabled in that template project.
New item actions
This is what the actions on the approval page can look like:
Use the new approval reaquest action to create a new approval request.
Click here to read more about creating a new approval request.
Approval header
This is what the approval header in an open approval can look like:
After the approval creator has submitted the approval in the create approval request dialogue or from a draft approval request is no longer possible to edit the approval header.
Title
The title of the open or closed approval request.
Workflow
The workflow that is selected during the creation of this approval
Access required: Approval submitter
Description
The description of the approval.
Step ribbon
In the step ribbon a preview of all the steps in an approval is displayed.
This is what the step ribbon can look like in a open approval request:
This is what the step ribbon can look like in a closed approval request:
Click here to read more about the step ribbon.
Overview tab
In the overview tab a step preview of each step can be found in the approval request step ribbon towards the top.
This is what the overview tab can look like:
Click here to read more about the overview tab in an approval.
Documents tab
In the documents tab of an approval an overview of each of the documents that is part of the approval is displayed.
This is what the documents tab in the approval content can look like:
Click here to read more about the documents tab in an approval