The approvals page can be found as a sub page to the documents page in the left navigation menu.
The approvals page is hidden by default and is revealed when the status workflow has been activated in document settings for projects that enabled shared revisions after 2 October 2025.
Here an overview of the approval requests in the project can be found.
This article contains information about the following topics:
Projects where shared revisions were enabled before 2 October 2025 will see the legacy approval request page instead.
On the approvals page the following can be done:
Each approval request can be reviewed and validated by the team before a final validation decides if the revisions that are requested to be approved should be approved or not.
Configuration of the course and outcome of an approval can be made.
New approvals can be created.
Search or filter options
Click here to read more about filtering in the approvals page.
Approval list
The new validation workflow is an on-demand feature that can be requested to be enabled when starting a new project.
It is only possible to create a project based on a template project when the new validation workflow is not enabled in that template project.
Each row in the approvals list contains an approval card with visual ques about the contents of each approval request.
Only fields that have been configured in the approval request will be displayed in its card.
This is what an approval request with full activity can look like:
Row content
Open or closed approval row
Opening the content of an approval request row that is under review or closed opens the approval page for that approval.
Draft approval row
For draft approvals the draft approval request page will open instead.
Approval request cards
Title
Approval title
Draft status
When an approval request has the status draft it is only visible to the person that created the draft on the approvals page.
The approval request is not visible in the approvals menu of the right menu of a revision.
Open approval status
When an approval request has the status open it is visible to all members that are part of teams involved in the request.
Administrators will not see the approval request unless they are part of one of the teams.
Hover over statuses of approvals that are under review by more than one team to open a popup that shows which team have yet to submit their review in the current review step.
Reviewer teams that have already given their review do not show up in this list or count towards the amount of teams the approval step currently is under review by.
To the right of the open approval status the date and time the approval step must be reviewed by is displayed.
If auto-approve is configured for this step the approval will automatically go to the next step on this date and time.
Closed status
When an approval request reached its final approval step it remains open.
Based on the approvals and rejections given by each of the teams in each of the approval steps a member of the final approval team will be able to give their final approval or rejection.
When the approval request is finally approved or rejected by the final approval team member it will be closed.
Workflow
The workflow that is being followed by the approval
Created by
The member that created the aproval and the date and time of when it was created.
Final approval
The final approval team that will have the final say on the publishing of the shared documents in the approval informed by the reviews submitted by the submitter teams in each of the approval steps.
Approval number
The number of the approval
Bottom icons
The current review step of the workflow that the approval is following.
The total amount of steps the approval has to complete before the approval is finalized.
Only visible on open and closed approvals.
The amout of documents in the approval regardless of access settings.