The action buttons can be located in different places on the topics page depending on folder(s)/document(s) selection and on what access settings you have. All action buttons will be listed in their hamburger menus that can look something like this:
This article contains information about the following topics:
New item actions
The plus button and hamburger menu items can be found towards the top right of the page and can look something like this:
The actions you are able to find here all have to do with creating new information.
Selected item actions that have to do with existing items on the page can also be found towards the top of the list after making a selection.
New topic
Click here to read more about making a new topic
Access required: Write or full access in a topic board
Exchange topics
With exchange you will be able to:
Import BCF and Export topics
Read more about exchanging topics here
Access required: Read access in a topic board
History
Import history
This will show the topics that have been imported and where they have been uploaded to.
Export history
This will show the export history inside topics. You will also be able to download the exports from here, PDF, Excel and BCF reports.
Move history
This will show the topics that have been moved and where they have been moved to across all the topic boards in the project.
Selected item actions
Copy link
With the copy link action you will be able to copy the link of your selected topic(s).
The copy link action can be found by clicking on the copy link icon or by opening the hamburger menu and clicking on the copy link action.
When this link is opened you will only see the selected topics filtered in the list.
Access required: Users opening the link will need read access to the topic board
Export topics
With the export topics action you will be able to export topic(s).
The export topics action will open up the export topics dialogue.
Here you will be able to export all topics in the board, filtered topics and selected topics.
Available file formats are: BCF, Excel, PDF
Note: It is only possible to export topics from one board at a time. The option might therefore disappear if you select topics from multiple boards in the all topics board.
Follow
With the follow action you will be able to follow the selected topic.
Following a topic will give you notifications about changes that are made to the topic.
Note 1: If you were previously assigned, set as requester, mentioned or manually followed the topic you will automatically be following the topic.
Note 2: If a topic you are following is moved to a board you do not have access to you will still be following it but will no longer get notifications about it.
Unfollow
If you are following the selected topic you can use the unfollow action to stop following it.
You will then no longer get notifications about the topic.
Access required: Read access to the board the topic is in
Move topic
With this action you can move the topic to a different topic board.
Access required: Full access to the topic board you move the topic(s) to and from.
Delete topic
With this action you can delete your selected topic(s).
Only delete topics if you know you do not need the data later as it might take us up to 2 weeks to recover a topic from a backup after contacting support.
If you want to hide topics you can either remove someone's access to the list.
The topic will then still show up if it is linked to document and objects.
To completely hide a topic from project members you can move it to another list and archive the list. Then it will no longer show up in linked documents and objects.
Access required: Full access to the topic board