If the Catenda SharePoint Application is added to a SharePoint site, files can be published from SharePoint to Catenda and the Catenda document structure can be viewed in SharePoint. When configured, the application can look as follows:

This article contains information about how this application works

See here for more information about how this application can be useful.

See here for how to add the SharePoint application to a site

This article contains information about the following topics:

With the list command it is possible to publish one or more files to Catenda.

One file

If you want to publish a single file to Catenda, the easiest way to do so is by clicking on Publish to Catenda in the hamburger menu of the file.

Multiple files

If you wish to publish multiple files to Catenda you will have to select the files you wish to publish. After your files in SharePoint, users will be able to see a Publish to Catenda list command.

If there is not enough space in the command bar you might see the command in the hamburger menu.

After clicking on Publish to Catenda the following menu will open that can look something like this:

If you have not given SharePoint access to your Catenda account yet you will see a dialogue in SharePoint that can look something like this:

See below for how to authorize your account.

Selecting a folder

If you have granted access to your Catenda account you can select the project, library and the destination folder on Catenda, and publish.

The view of the folder structure in SharePoint is consistent with the view in Catenda.

If a document with the same name as your file does not exist yet in the folder you are publishing, it will appear as a new document in Catenda.

If the file you are publishing has the same name as a document in the folder you are publishing it to, the file will be a new revision to that document.

After a file is published, users will be able to move, rename and delete the file.
​Catenda Access required: Full access, usually given to users like the publisher or an administrator
Changing the file on Catenda does not change anything on SharePoint. Likewise, if the file changes on SharePoint, nothing changes on Catenda.

With the Catenda webpart you can let users browse the areas that they have read access to in the document section of a Catenda project. If the have write access to any part of the document structure they will also be able to upload files there.

Edit an existing or create a new page in SharePoint and edit it.

You will then be able to and add a Catenda webpart.

If you have not already authorized your Catenda account you will be asked to authorize it.

Read more about how to authorize your account below.

After authorizing your account credentials, click on Open webpart settings or click on the pencil icon to select the Catenda project for which the SharePoint page visitors will be able to see the documents section.

This is what a configured webpart can look like:

Each user has their own access in Catenda so some of your project members might see different folders and documents than others.

If you do not have access to the configured project you will see the following error.

The blurred part is the project GUID.

If there are none, or you do not have access to any documents in the project it will say No Content - folder is empty.

Breadcrumbs

The path towards the top of the webpart shows you where in the folder structure you are.

You can also use this to go back to the parent folder.

Create folder

Creates a folder in the part of the document structure you are in.

Catenda access required: Write access - If you do not have write access you will see this:

Upload file

After clicking this a file navigator will open up, and you can select which document(s) you want to upload. After uploading the document you will see it both in Catenda and in the webpart. You will not see the uploaded file in the SharePoint document area this way. Only in Catenda.

Catenda access required: Write access - If you do not have write access you will see this:

You can drag and drop files from your system onto a destination in the Webpart in order to upload these files to Catenda.

Reload

If someone else has made changes in the Catenda project, it could be that you do not see them yet. In that case it can be a good idea to reload the webpart to get the most up-to-date information.

Content interactions

Clicking on a folder will open the folder

Clicking on a document will open it directly in Catenda.

An authentication window to authorize your account will pop up. You might have to allow popup windows in your browser for this to work.

If you are not already logged in, you will be asked to log into Catenda in this window.

If you do not already have one, you can create a Catenda Account here.

The authentication window can look something like this:

By allowing the app access to your account you will be able to publish documents from SharePoint to any part of your Catenda project(s) that you have write access to in the document section.

If a webpart has been added to a page on your site you will also be able to see all documents you have read access to in the Catenda project that was configured by the person that added the webpart. With the webpart you will also be able to publish documents from your system to any part of the configured Catenda project that you have write access to in the document section.

If you no longer wish to give the app access to your Catenda account, you can always revoke the access on the applications page of your Catenda account.