If you select a document on the documents page or in a library a new window will appear for that document. You will always see the latest revision when opening a document.

The document page can look something like this:

When you first open a document, its right menu might be closed.

You can click on the information button on the bottom right of the document banner to expand this menu.

Here you will see the following menus:

Towards the top of the menu you will see the File info and the Markups tabs.

By default, when you open the right menu, the File info tab will be active.

When you create an annotation in the document preview this menu automatically switches to the markup tab.

This article describes the File info tab.
If you are looking for information about the Markup tab, click here

The document information section can look something like this:

If a document has been scanned and a virus is found you will see its icon change to the virus icon. This can look something like the following:

It is not recommended to download a document revision that is infected.

You will not be able to view the contents of a revision with a virus.

Here you see the name of the document

If a document is not in a naming convention folder it will be possible to click on the pencil icon to edit the document name.

Access required: Write access to the document.

Here you will see a visual representation of what the naming suggestion expects revisions uploaded to this document to be called.

Hover over a block to see what it is based on.

From here you can open the custom field for each block and see what values are required.

Here you can add existing or new labels.

You can also remove any labels that have been applied to the folder or document.

It can be useful to label folders instead of every single file to make it easier to find specific information in later searches.

If multiple documents and folders are selected you can apply labels to them all at once.

If your documents were uploaded to this folder after it was configured, these documents will have metadata from either/or custom fields or a naming convention that was configured for a parent folder.

While it is not possible to edit metadata inherited from a naming convention it is possible to change fields inherited from a configured custom field.

Access required: Write access to the document.

The revision information can look something like this:

This is what the revision actions can look like:

Click here to read more about what these actions do.

When there are multiple revisions in the document, the revision field will be white and have an arrow on the right indicating that you can click on it to open the revision dialogue:

This is what the revision dialogue can look like:

Your current revision will be highlighted in green.

Click on any of the revisions to open the document preview for that revision.

Revision icon

If a document has been scanned and a virus is found you will see its icon change to the virus icon. This can look something like the following:

It is not recommended to download a document revision that is infected.

You will not be able to view the contents of a revision with a virus.

Publishing indicator

If revision publishing has been enabled and a shared revision has been published, you will see a green line indicating which of the shared revisions was published to become the next published revision.

Revision name

The revision name is the name that the file had on the system when it was first uploaded. This name cannot be changed.

Revision number

A published revision will have a major number (#1, #2, #10, etc.)
By default uploaded documents are published
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If revision publishing has been enabled uploaded documents will be shared revisions. (#0.1, #0.2, #1.1, etc.)

Status

The status of that revision.

Published revisions can only have a published status

Shared revisions can only have a shared status.

Amount of bytes

The size of the document

Published by

The person that published the revision and when they published it.

Load more

Click on load more to load more revisions

Here you will be able to see and change the status of the revision.

Access required: Write access to the document

If your documents were uploaded to this folder after it was configured, these documents will have metadata from either/or custom fields or a naming convention that was configured for a parent folder.

While it is not possible to edit metadata inherited from a naming convention it is possible to change fields inherited from a configured custom field.

Access required: Write access to the document.

To find more information about access control in the documents section read here.

Here you will be able to see if there are any open approvals made with any of the drafts in the document. An open approval can look something like this.

The name of the approval

The number of the approval

The status of the approval

The publisher of the approval

The due date of the approval

From the color you will be able to tell if it is due soon or not.

If it is gray it is not due yet, if the due date is less than 2 weeks away it will be orange and if the approval has passed its due date, the approval will be red.

The creator of the approval and when it was created.

Here you will see the different revisions in the document.

The revision menu can look something like this:

With the download button on the right you will be able to download each revision.

If a virus is detected you will see a notification in red text under the revision.

It is not recommended to download a document revision that is infected.

You will not be able to view the contents of a revision with a virus.

It is not possible to delete a revision of a document.
The right revision can be downloaded and re-uploaded so it becomes the latest revision again. If you really do not want that revision to be there the document has to be deleted and re-uploaded. This will loose any connections the file may have had as well as the information about who uploaded the file and when it got uploaded.

Here you can see the history of the document

If your document is part of any collections, they will be listed here.

Here you can see what objects are linked to your document

Here you can see in what topics your document has been linked.